POSITION REQUIREMENTS: JOB KNOWLEDGE High school diploma or GED required with one-year job experience. Possess knowledge of routine office practices (e.g. filing, typing, calculator use, etc.). Understanding of fundamental principles of how computers work. Understanding of the codes and data entry and deletion procedures, so as to trouble-shoot problems. Knowledge and understanding of Title I, Part C Migrant Education Program rules and regulations preferred. Attention to detail, required Proficiency with standard functions within electronic applications such as MS Office (e.g., word processing, electronic spreadsheets) and e-mail. Proficiency with computers (PCs and/or MACs) to include desktop management, file management and operations, and working in a network environment. Exceptions to these requirements will be considered based on exemplary skills, training and record of success. PRODUCTS/OUTCOMES Produce error-free data input which is compatible with NGS specifications. Provide NGS training and technical assistance to migrant project staff. Provide identification and recruitment in non-project and SSA districts. Provide on-site and telephone technical assistance to migrant project and non-project staff. Provide the development and delivery of migrant identification and recruitment training. Verify that migrant project districts and ESC-20 SSA maintain records and files that are timely accurate and in alignment with federal and state guidelines. Provide accurate and timely completion of all necessary financial records. Provide secretarial duties as specified, review and proof products before releasing them to the districts and/or for publication, process incoming and outgoing correspondence and send and receive faxes, prepare various Center-related forms, prepare mail-outs for district contact persons, prepare sign-in sheets and handouts for workshops, prepare materials for printing and mailing, obtain, gather and organize pertinent information as needed, assist with registration, set-up, and take-down of workshops and work closely with other component support and professional staff in order to ensure the effective accomplishment of program goals and objectives. INITIATIVE Possess a high degree of self-direction, decision making, and task pacing as the position is designed to run with a minimum of supervision. Make routine and non-routine procedural decisions. Respond to unexpected demands, last minute deadlines and requests. Update own knowledge and skills in order to maintain effectiveness. Plan and prioritize with minimal supervision. Remain current regarding Center policies and procedures. COMMUNICATION/HUMAN RELATIONS Possess a high degree of communication competence as problems need to be defined and solutions provided on-site, over the telephone, fax, or e-mail. Possess a high degree of tact and diplomacy in order to inform LEA staff, on occasions, that they have made mistakes that require correcting. Conduct regular interaction with Center staff, clients, school district personnel, outside agencies and/or the public to fulfill job responsibilities. Work well with people. Coordinate with other support staff and professional staff in a highly effective manner. Contribute to the development and maintenance of a positive working environment. Communicate data entry/processing problems clearly. Handle material of a confidential nature. SUPERVISION AND ORGANIZATION OF STAFF None BUDGET MANAGEMENT None </P> ADDITIONAL REQUIREMENTS Function within the policies and administrative procedures. Accept other responsibilities as assigned. Serve at the will of the Executive Director. Travel independently to fulfill the responsibilities of the position. |